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It’s Time to Try Dictation in iOS 16 and iPadOS 16

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Apple has long provided a microphone button in the keyboard to invoke dictation on the iPhone and iPad. But, it wasn’t always easy to hit, and you had to switch back to the keyboard to fix the inevitable mistakes. (Apple’s dictation is a huge timesaver but far from perfect, particularly with homonyms and proper nouns.) With iOS 16 and iPadOS 16, Apple made the microphone button larger and repositioned it to make it easier to tap. More importantly, the keyboard remains available while dictation is active, enabling you to work with text manually during dictation. You can fix mistakes, reposition the insertion point, select and delete text, and so on. For instance, if dictation inserts the wrong word, double-tap the word to select it and speak the replacement. Or, if you want to add something, tap in the text to move the insertion point and start speaking again. Dictation can even add punctuation for you, but it’s a little haphazard at that, so you might want to disable that option in Settings > General > Keyboard.

(Featured image by iStock.com/fizkes)

You Can Now Upgrade to macOS 13 Ventura When You’re Ready

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When upgrading to a new version of macOS, we err on the side of caution, at least in our recommendations. (We’ve been using macOS 13 Ventura for some time now and often install beta releases on secondary machines for testing purposes.) Upgrading is easy, but if you upgrade too soon, the new macOS version could make key apps inoperable, create workflow interruptions, or cause other negative consequences. On the other hand, waiting too long can cause problems—it’s important to stay in sight of the cutting edge for security reasons and to take advantage of Apple’s advances. Upgrading is not an if question; it’s a when question.

That when could be now. There’s no reason you must upgrade to macOS 13 Ventura right away, but if you want to, you should now be able to do so without undue interruptions. Ventura has been quite stable and has received only three updates since its initial release in October 2022:

  • macOS 13.0.1 provided just unspecified bug fixes and two security fixes.
  • macOS 13.1 introduced the Freeform digital whiteboard app, Advanced Data Protection for iCloud, improved searching for photos in Messages, participant cursors for shared notes in Notes, and the option to play sounds in the Find My app. There were also a couple of bug fixes and important security fixes.
  • macOS 13.2 added support for Security Keys for Apple ID for those who need the utmost security, fixed a few bugs, and blocked more security vulnerabilities.

Apple may have another feature or two up its sleeve for Ventura, and we’ll undoubtedly see more updates to address bugs and newfound security vulnerabilities, but there’s no significant reason to wait any longer.

That said, you can continue to delay as long as you’re running macOS 11 Big Sur or macOS 12 Monterey and are staying up to date with Apple’s security releases. (Both have received important updates recently.) Earlier versions of macOS no longer receive security fixes, rendering them more vulnerable to attack. Reasons to delay include:

  • You’re too busy. The upgrade process will take a few hours, and it may take additional time to configure everything properly afterward. When you are ready to upgrade, aim for when a little downtime will be convenient.
  • You’re still using incompatible software. The jump from Big Sur or Monterey to Ventura isn’t a big one, so most modern apps should have been updated to ensure compatibility with Monterey by now. But if you’re still running macOS 10.14 Mojave or earlier with 32-bit apps, you’ll lose access to them if you upgrade. (That first happened with macOS 10.15 Catalina in 2019.) With Mojave no longer receiving security updates, you need to find replacements for those apps and upgrade soon.
  • You need consistent versions for workflow reasons. We’re unaware of any examples here, but it’s not inconceivable that a coworker could be stuck on an older version of macOS and thus older versions of shared productivity apps. If your upgrade would force you to update those apps and introduce compatibility issues when collaborating with that coworker, you may have to wait until your coworker can upgrade as well.

Ventura won’t upend your experience of using a Mac, but it has numerous useful features, large and small. Along with the features mentioned above that shipped in updates, the new iCloud Shared Photo Library enables you to share photos and videos with up to five family members in a separate shared library. Stage Manager provides a new paradigm for window management. Messages lets you edit messages, undo sending, and mark conversations as unread. Similarly, Mail lets you undo sending, schedule messages to send later, and get follow-up reminders for replying. For better videoconferencing quality, Continuity Camera enables you to use your iPhone as a webcam, complete with Desk View for showing what’s on your desk during a call. The Mac finally gets its own Weather app. Perhaps even more important, Ventura shares some of these features with Apple’s other operating systems: iOS 16, iPadOS 16, watchOS 9, and tvOS 16. To take full advantage of those features across all your Apple devices, your Mac must be running Ventura.

However, we want to be upfront about one downside to upgrading to Ventura. Apple replaced System Preferences with System Settings. While we wouldn’t have described System Preferences as having a stellar user interface, it was at least familiar after decades of use. The new System Settings, which tries to mimic the Settings app in iOS and iPadOS, moves numerous settings around and makes some odd and unfortunate design decisions. You may find yourself relying heavily on its search field to find commonly used options.

Before You Upgrade

Once you’ve decided to upgrade to Ventura, you have three main tasks:

  • Update apps: Make sure all your apps are as up-to-date as possible. If you regularly put off updates, now’s the time to let them complete so you have Ventura-compatible versions.
  • Clear space: Ventura needs about 25 GB of free space to upgrade, and the Ventura installer itself is about 12 GB, so we recommend making sure you have at least 37 GB free. Don’t cut this close—you should always have at least 10–20% free space for virtual memory, cache files, and breathing room. Check by choosing About This Mac from the Apple menu and then clicking Storage.
  • Make a backup: Never, ever install an update to macOS without ensuring that you have at least one current backup first. In an ideal world, you’d have an updated Time Machine backup, a bootable duplicate, and an Internet backup. That way, if something goes wrong, you can easily restore.

Upgrading

After completing the above-listed tasks, ensure you don’t need your Mac for a few hours. There’s no telling exactly how long the upgrade will take, so never start an upgrade if you need the Mac soon.

Initiating the upgrade is just a matter of opening System Preferences > Software Update, clicking the Upgrade Now button, and following the instructions. If you’d like more handholding, check out Joe Kissell’s ebook Take Control of Ventura.

After You Upgrade

Part of the reason to set aside plenty of time for your Ventura upgrade is that there are usually cleanup tasks afterward. We can’t predict precisely what you’ll run into, depending on what version of macOS you’re running now and what apps you use, but here are a few situations we’ve noticed in the past:

  • macOS may need to update its authentication situation by asking for your Apple ID password, your Mac’s password, and if you have another Mac, its password too. Don’t worry that your Mac has been compromised by malware—it’s fine.
  • Some apps may have to ask for various permissions even though you previously granted them. Again, that’s fine and won’t happen again.
  • If you use your Apple Watch to unlock your Mac and apps (and you should, it’s great!), you may need to re-enable that in System Settings > Touch ID & Password (it’s an example of something that moved; previously, it was in System Preferences > Security & Privacy > General).
  • If you use Gmail, Google Calendar, or other Google services, you may need to log in to your Google account again.
  • Websites that usually remember your login state may require that you log in again. If you’re using a password manager like 1Password, that’s easy.
  • You may have to re-enable text message forwarding to your Mac. You do this on your iPhone in Settings > Messages > Text Message Forwarding.

With all that housekeeping done, it’s time to check out all the new features in Ventura!

(Featured image by Apple)

Social Media: Should you upgrade to macOS 13 Ventura? There’s no need to install it today, but we think it’s now safe for those who want to take advantage of the new features and integration with Apple’s other operating systems. Details here:

Apple Powers Mac mini and MacBook Pro with New M2 Chips, Releases New HomePod

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With a handful of press releases buttressed by a 19-minute video, Apple pulled back the curtains on its new M2 Pro and M2 Max chips and announced updated Mac mini and MacBook Pro models that rely on the new chips. There are no significant design or feature changes with these updated models, just faster performance, enhanced external display support, and support for the latest wireless connectivity standards. The new Mac mini and MacBook Pro models are available to order now, with units in stores and orders starting to arrive on January 24th.

Then, in another surprise announcement, Apple announced the second-generation HomePod, which updates the full-size smart speaker with a few new features and likely makes it more cost-effective to produce.

New M2 Mac mini and M2 Pro Mac Broaden the Appeal

For many years, the Mac mini has been popular for its small size, low price, and decent performance, bolstered in 2020 by a move from Intel CPUs to Apple’s M1 chip. Apple has now increased the Mac mini’s power even more by letting users choose between the M2 and the new M2 Pro. How much more? It depends greatly on what you’re doing, and Apple offers some comparisons. The improvements will likely be noticeable with the M2 and obvious with the M2 Pro.

The M2 Mac mini starts at $599—$100 less than the starting price for the M1 Mac mini—and provides an 8-core CPU and 10-core GPU with unified memory configurations of 8 GB, 16 GB (add $200), or 24 GB ($400). In terms of storage, the base level is 256 GB, but you can increase that to 512 GB ($200), 1 TB ($400), or 2 TB ($800). It provides only two Thunderbolt 4 ports.

The M2 Pro Mac mini starts at $1299 for a 10-core CPU and 16-core GPU, but you can bump that up to an M2 Pro with a 12-core CPU and 19-core GPU for $300. You also get 16 GB of unified memory and 512 GB of storage for that base price. 32 GB of memory costs $400 more, and storage upgrades are 1 TB ($200), 2 TB ($600), 4 TB ($1200), and 8 TB ($2400). It offers more connectivity with four Thunderbolt 4 ports. Note that as you configure a powerful M2 Mac mini, you’ll be straying into Mac Studio territory in terms of both price and performance.

Both Mac mini models boast enhanced external display support. Read the tech specs for full details, but in essence, along with multiple monitor support over Thunderbolt, the HDMI port on an M2 Pro Mac mini supports either an 8K display or a 4K display running at a faster refresh rate, which might be a boon in video-focused fields. Other improvements that may be welcome in specific setups include the option to add 10 Gigabit Ethernet for $100, support for Wi-Fi 6E (which can improve throughput over short distances with a new router), and Bluetooth 5.3.

The updated Mac mini replaces both the M1 Mac mini and the Intel-based Mac mini that Apple had left in the lineup until now.

It probably won’t be long before Apple releases an M2 24-inch iMac, too. We know that some are pining for a 27-inch iMac with Apple silicon, and we’ll just have to wait to see if Apple returns to that form factor with either an iMac or iMac Pro. We can also expect M2 versions of the Mac Studio at some point, but we’ll have to wait for Apple to come out with an M2 Ultra chip if it’s to maintain the same lineup as today’s M1 family.

M2 Pro and M2 Max Speed Up 14-inch and 16-inch MacBook Pro

Since their October 2021 release, Apple’s professional laptops, the 14-inch MacBook Pro and 16-inch MacBook Pro, have provided impressive processing power thanks to their M1 Pro and M1 Max chips. Apple has now switched to the new M2 Pro and M2 Max chips, and the company says that both offer 20% more CPU performance, 30% more GPU performance, and 40% more Neural Engine performance than their predecessors. As with the Mac mini, the updated MacBook Pro models also feature enhanced external display support (see the tech specs for full details), Wi-Fi 6E, and Bluetooth 5.3. Finally, Apple estimates they’ll have an hour more battery life.

The 14-inch MacBook Pro starts at $1999 for an M2 Pro with a 10-core CPU and 16-core GPU, 16 GB of memory, and 512 GB of storage. Chip upgrades include the 12/19-core (CPU/GPU) M2 Pro ($300), the 12/30 M2 Max ($500), and the 12/38 M2 Max ($700). With memory, the M2 Pro configurations can upgrade to 32 GB ($400), whereas the M2 Max configurations start at 32 GB and let you go to 64 GB ($400) or 96 GB ($800, with the 12/38 M2 Max only).

The 16-inch MacBook Pro costs $2499 for an M2 Pro with a 12-core CPU and 19-core GPU, 16 GB of memory, and 512 GB of storage. Chip upgrades include the 12/30 M2 Max ($200) and the 12/38 M2 Max ($400). Memory is the same as with the 14-inch MacBook Pro, so the M2 Pro configuration can upgrade to 32 GB ($400), and the M2 Max configurations start at 32 GB and let you go to 64 GB ($400) or 96 GB ($800, with the 12/38 M2 Max only).

Given that these new MacBook Pro models provide more performance and battery life for the same prices as before, their release is entirely positive. If you were waiting for an M2 Pro or M2 Max laptop, now’s the time to place an order.

Apple Brings Back the Full-Size HomePod

Apple released the original HomePod in 2018, but even after dropping the price from $349 to $299, sales weren’t strong enough thanks to competition from much cheaper smart speakers from Amazon and Google. Apple discontinued the HomePod in 2021 and focused on the $99 HomePod mini. Now Apple has brought the full-size HomePod back, introducing a second-generation HomePod with a few extra features and the same $299 price. You can order it now in white or midnight, which replaces space gray, and it ships on February 3rd.

The new HomePod supports spatial audio with Dolby Atmos for music and video, which should enhance the listening experience. For those getting into home automation, it includes a sensor for temperature and humidity, and you’ll be able to use the Home app to create automations to control blinds, fans, and thermostats. It also supports the new Matter home automation standard. Finally, Apple says that a software update in a few months will add Sound Recognition, which will let the HomePod alert you if it hears smoke or carbon monoxide alarms. Wouldn’t you like to know if an alarm is going off while you’re away from home?

One note. You can use two HomePods to create a stereo pair, but both HomePods must be the same model. So you can’t pair an original HomePod with a second-generation HomePod or mix an HomePod mini with either one.

The main question, which we won’t be able to answer until the second-generation HomePod ships, is if it sounds as good as the original HomePod and hears Siri commands as well. That’s a question because Apple redesigned the HomePod’s audio hardware to use fewer tweeters and microphones. Plus, it relies on the S7 chip that powers the Apple Watch Series 7, as opposed to the A8 that first appeared in the iPhone 6. In short, it seems that Apple has worked to cut costs to enable the necessary profit margins. Given that Amazon’s hardware division reportedly lost $10 billion in 2022 by selling Echo smart speakers at cost, Apple’s move seems sensible, at least as long as it doesn’t hurt the HomePod user experience.

(Featured image by Apple)

Social Media: Apple has unveiled the M2 Pro and M2 Max chips and announced the M2 Mac mini and M2 Pro Mac mini, plus the M2 Pro and M2 Max models of the 14-inch and 16-inch MacBook Pro. Oh, and a new HomePod! Read all about it at:

Upgrade Past macOS 10.15 Catalina to Keep Getting Microsoft Office Updates

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We aren’t quite ready to recommend that everyone upgrade to macOS 13 Ventura, but if you use Microsoft Office with macOS 10.15 Catalina, you should start planning for an upgrade. Microsoft has announced that current versions of its productivity suite—Office for Mac 2019, Office for Mac 2021, and Microsoft 365—will receive updates only if your Mac is running macOS 11 Big Sur, macOS 12 Monterey, or macOS 13 Ventura. If you keep using Catalina, your Office apps will continue to work, but they won’t receive enhancements, bug fixes, or security updates past October’s 16.66 updates. Contact us if you have questions about appropriate upgrade paths.

(Featured image based on an original by iStock.com/jewhyte)

AutoFill in Safari Not Working? Set “My Card” in Contacts

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We heard from a client that AutoFill in Safari suddenly stopped entering her name and address in Web forms when she chose Edit > AutoFill Form or pressed Command-Shift-A, forcing her to enter her contact information manually, like an animal. (And yes, the “Using information from my contacts” checkbox was selected in Safari’s AutoFill preferences.) Although we have no idea what caused the problem, the solution turned out to be simple. She went into Contacts, found her personal contact card, and chose Card > Make This My Card. Give this a try if you’re having trouble with AutoFill or haven’t yet started using it in Safari.

(Featured image by Adam Engst)

Protect Your Hidden and Recently Deleted Albums in Photos

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Photos has long provided a hidden album you could use to hold images you wanted to keep a little more private. Until this year, however, it was security through obscurity: anyone who knew to reveal the album in Settings > Photos on an iPhone or iPad or by choosing View > Show Hidden Album on the Mac could see its contents. Now you can protect it—and the Recently Deleted album—with Face ID or Touch ID on an iPhone or iPad, or Touch ID or your password on a Mac. You can enable this feature in iOS 16 or iPadOS 16 using Settings > Photos > Use Face ID/Touch ID; in macOS 13 Ventura, choose Photos > Settings > General and select “Use Touch ID or password.” From then on, opening those albums will require authentication.

(Featured image by iStock.com/Kenishirotie)

If Your Holiday Gift Was a Tech Device, It’s Time to Change the Password!

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Whatever consumer electronics product you can name, there’s probably a “smart” version that you configure via an app or Internet-connected interface once you’ve connected it to your Wi-Fi network. For ease of setup and to keep costs down, many such devices come pre-configured with not just a default username and password, but the same default username and password as all other units. That’s bad enough, but worse, most people never change those defaults, which is just asking hackers and malicious bots to break in and take over. This risk is real—it has happened to security cameras, baby monitors, light bulbs, DVRs, toasters, refrigerators, and even fish tanks. So, if you received any so-called “Internet of Things” devices for the holidays—or have one or more already installed on your home network—immediately change the usernames (if possible) and passwords to something more secure. Store the new usernames and passwords in your password manager for future reference.

(Featured image by iStock.com/EvgeniyShkolenko)

Copy Gigabytes of Data Between Macs with Target Disk Mode

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Apple makes it easy to move data between Macs. You can send files via AirDrop, attach them to an email message, put them in a Messages conversation, turn on and connect via File Sharing, or use a file-sharing service like iCloud Drive, Dropbox, or Google Drive as an intermediary, to name just a few of the more obvious approaches.

But what if you have a lot of data—say tens or even hundreds of gigabytes—to transfer from one Mac to another? The techniques listed above might work, but we wouldn’t bet on it. If you had an external drive with sufficient free space handy, you could copy all the data to it from one Mac and then copy the data from it to another Mac. To cut the copy time in half, try Target Disk Mode instead. You may even be able to use Target Disk Mode on an older Mac to transfer an account with Migration Assistant when setting up a new Mac.

What Is Target Disk Mode?

Target Disk Mode is a special boot mode for Intel-based Macs and an option in macOS Recovery on Macs with Apple silicon that enables one Mac to behave like an external drive for another Mac. Target Disk Mode is nearly universal, easy to set up, and one of the fastest methods of moving files between Macs. Let’s unpack that statement:

  • Nearly universal: Every Mac sold in the last decade supports Target Disk Mode, so you can be sure it will work with any modern Mac. That’s true of both Intel-based Macs and Macs with Apple silicon.
  • Easy setup: Because Apple has baked Target Disk Mode into the Mac firmware, the version of macOS is irrelevant beyond the Thunderbolt cable requirement discussed below. There’s no software to configure nor any permissions to worry about. Putting a Mac into Target Disk Mode is particularly simple on Intel-based Macs, but it’s also easy on Macs with Apple silicon.
  • Speed: Because you’re connecting one Mac directly to another using Thunderbolt, you’ll get the fastest transfer speeds available.

If either Mac has macOS 11 Big Sur or later installed, you’ll need to connect them with a Thunderbolt cable—it’s fine to use Apple’s Thunderbolt 3 to Thunderbolt 2 adapter for connecting newer and older Thunderbolt-capable Macs. If both Macs are running an earlier version of macOS, you can use Thunderbolt, USB, or FireWire, depending on the available ports. (Note that the Apple USB-C Charge Cable that comes with the Apple power adapter doesn’t support Target Disk Mode, so if that’s the cable you were planning to use, sorry, but you’ll need to buy a real Thunderbolt cable.)

Step-by-Step Instructions for Intel-based Macs

To put an Intel-based Mac into Target Disk Mode for copying data, follow these steps:

  1. Connect the source Mac to the destination Mac with an appropriate cable.
  2. On the source Mac, either:
    • Restart the Mac, and once it starts booting, hold down the T key until you see the Target Disk Mode screen with a bouncing Thunderbolt logo.
    • Open System Settings/Preferences > Startup Disk, click Target Disk Mode, and then click Restart.
  3. The source Mac’s data and applications volume appears on the destination Mac’s Desktop like an external drive; if the source Mac is encrypted with FileVault, give it a minute to appear on the destination Mac, after which you’ll need to enter its password.
  4. Transfer the files as you would normally.
  5. When you’re done, unmount the source Mac’s drive by dragging it to the Trash in the Dock. Then press and hold the power button on the source Mac for a few seconds to shut it down.

Step-by-Step Instructions for Macs with Apple Silicon

The process is somewhat more involved for Macs with Apple silicon, where the shared drive or volume appears like a network volume:

  1. Connect the source Mac to the destination Mac with an appropriate cable.
  2. On the Mac with Apple silicon, choose Shut Down from the Apple menu to turn it off.
  3. Press and hold the power button until “Loading startup options” appears.
  4. Click Options, and then click Continue to enter macOS Recovery.
  5. Select a user, click Next, enter the user’s password, and click Continue.
  6. Choose Utilities > Share Disk.
  7. Select the drive or volume you want to share, and click Start Sharing. (If the drive is encrypted using FileVault, click Unlock and enter the FileVault password first.)
  8. On the destination Mac, open a Finder window and click Network (under Locations) at the bottom of the sidebar.
  9. In the Network window, double-click the Mac with the shared drive or volume, click Connect As, select Guest in the Connect As window, and then click Connect. The shared drive or volume becomes available like any other external hard drive.
  10. Transfer the files as you would normally.
  11. When you’re done, unmount the shared drive or volume by dragging it to the Trash, then click Stop Sharing on the source Mac.

Although it’s not something you’ll use every day, Target Disk Mode is one of the unsung innovations that has made Macs easier to use for decades, and it’s well worth keeping in mind whenever you need to move lots of data between machines.

(Featured image by Adam Engst)

Social Media: If you have to move tens or hundreds of gigabytes of data between Macs, give Target Disk Mode a try. It’s fast, easy, and reliable. Details here:

Here’s How to Stop Getting Paste Permission Requests

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In iOS 16, Apple tightened security by displaying a confirmation alert when you copy data from one app and paste it into another. More security isn’t bad, but these alerts can become annoying if you copy and paste frequently. In iOS 16.1, Apple added a setting to control the behavior for each app. If you get these alerts too often when pasting in an app, go to Settings > AppName > Paste from Other Apps and switch it from Ask to Allow. Many apps don’t include the setting; hopefully, any apps where you paste often will have this setting or include it soon.

(Featured image based on an original by iStock.com/AaronAmat)

Delete Contacts More Easily in iOS 16 and iPadOS 16

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Deleting contacts on the iPhone and iPad used to be a pain, especially if you wanted to trash multiple contacts. You had to open the contact, tap Edit, scroll to the bottom, and tap Delete Contact. Although you still can’t swipe left on a contact in a list, as you do when deleting in Mail and Messages, iOS 16 and iPadOS 16 provide a simpler method. Touch and hold a contact in the Phone or Contacts lists, and then tap Delete Contact at the bottom.

(Featured image based on an original by iStock.com/anyaberkut)