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Never Save Your Work in These Locations

In every job that involves interaction with the public, amusing “Can you believe…” stories about customers abound. They’re often triggered by seemingly reasonable behaviors that experts recognize as problematic. A well-known example from the early days of personal computing is a college student who kept track of his floppy disk by attaching it to his fridge with a magnet, not realizing that magnetic fields could disrupt the disk’s magnetic patterns and corrupt files. The advice from tech support? “Don’t do that.”

No one is sticking floppies to their fridge anymore, but we still occasionally see the modern equivalent: saving data or documents in places that are likely to disappear. Just as you shouldn’t write the only copy of essential information on an easily erased whiteboard, you shouldn’t store important data in any of these locations:

  • Unsaved documents: While autosave is becoming more common, it isn’t universal and often doesn’t activate until a document has been saved for the first time. When you create a new document, always save it right away, before you do anything else. Otherwise, you risk losing all your work if the app crashes, the Mac kernel panics, or the power goes out.
  • Trash: We know, we know! Who would put something in the Trash that they want to keep? But it happens. Don’t do that! On the other hand, there’s also no reason to empty your Trash regularly unless you’re low on space. A good compromise is to choose Finder > Settings > Advanced and select “Remove items from the Trash after 30 days.” This way, you’ll always have a 30-day grace period to recover mistakenly deleted items.
  • Clipboard: Most people know that the clipboard serves as a temporary holding place, overwritten with each new Copy or Cut. However, if you’re unaware of this, you might write something lengthy, use Cut to place it on the clipboard with the intention of pasting it elsewhere, and then forget to do so right away, resulting in data loss on the next use of Copy or Cut. Always paste anything you cut immediately. Many utilities (such as Copy ‘Em, Keyboard Maestro, LaunchBar, Pastebot, and Raycast) provide clipboard history so you don’t lose clipboard data immediately, but you still shouldn’t rely on it persisting indefinitely.
  • Email Drafts mailbox: There’s nothing wrong with starting an email and coming back to it later to finish—that’s the point of the Drafts mailbox. It’s also a sensible way to begin a message on one device and complete it on another. However, avoid storing anything in Drafts for an extended period, and be aware that items there may disappear without warning. (And never, ever store anything in your email Trash mailbox—it will be deleted eventually.)
  • Temporary folders: Thanks to its Unix roots, macOS includes several temporary folders, one located at /tmp and others specific to each user. These folders are cleared regularly, such as when the Mac is restarted, left idle for a long time, or when drive space is low. Storing important data in a temporary folder is a digital version of Russian roulette.
  • Downloads folder: Although the Downloads folder isn’t inherently volatile, it’s unwise to store anything important there. You might forget about that document while tidying up and accidentally delete it, or you might use a cleanup tool in the future that does it for you.
  • USB flash drives: There is nothing wrong with putting files on a USB flash drive. However, avoid storing the only copy of an important file on one, as it is too easy for the drive to be lost or damaged.
  • Public computers, virtual machines, and sandboxed environments: This scenario is unlikely but not impossible. Imagine you’re working on a public computer in a lab and save a file on the desktop. When that computer reboots, it will likely delete all data to return to a fresh state for the next user. The same could apply to a virtual machine used for testing or a sandboxed environment that you log in to remotely.

There are also a few locations that generally aren’t problematic but deserve extra attention due to the higher likelihood of losing data:

  • Third-party app folders in ~/Library: Some apps store their data in folders they maintain within your user account’s Library folder. While this is acceptable for data managed by those apps, we advise against putting anything else in these folders since it’s impossible to know how the app might deal with data it doesn’t recognize during a cleanup or major update.
  • Desktop: It’s fine to work on documents stored on the desktop, but we recommend filing them away carefully when you’re finished. If you frequently move files in and out of your desktop, it’s all too easy to delete something important accidentally. Additionally, if you have iCloud Drive’s Desktop & Documents folder syncing enabled, you might unintentionally delete files from another Mac due to being in a different context.
  • Box, Dropbox, Google Drive, iCloud Drive: Cloud storage services are entirely acceptable locations for important data, but they all offer options that store files only online, downloading them only when necessary. These options may prevent online-only files from being accessible when you’re offline or from being backed up locally. Worse, if you share cloud storage with others for collaboration, they could accidentally delete your data. Be sure to enable any available version history options and ensure everything is backed up locally.
  • External drives or network storage: Many individuals and organizations store essential files and data on external drives and network storage. This approach is perfectly valid, provided that these locations are backed up. When designing your backup system, remember to include your external drives, network servers, and NAS devices. Lastly, if an external drive is encrypted, ensure that you have a backup of both its data and the decryption key.

If you want to avoid all these issues, save your files in your Documents folder and make sure you have a solid backup strategy.

(Featured image based on an original by iStock.com/shutjane)


Social Media: We won’t name names, but we’ve seen too many people saving important data in locations that are likely or even guaranteed to disappear. Here’s a list of places to avoid and another of spots that warrant caution.

New iPhone 16e Redefines Budget iPhone Choices

We know iPhones can get pricey—a top-of-the-line 1 TB iPhone 16 Pro Max costs $1,599, and that’s before AppleCare. To make the lineup more affordable, Apple has long sold the iPhone SE and kept previous years’ models available. Until February 18, you could buy a 64 GB iPhone SE for $429 or a 128 GB iPhone 14 for $599. Apple has now simplified the low-end choices by dropping those two older models in favor of the new iPhone 16e, which also starts at $599 for 128 GB of storage. It’s available in black or white.

Physically, the iPhone 16e is a cross between the iPhone 14 and the iPhone 16. Its case dimensions match those of the iPhone 14, and it has the older notch design instead of the iPhone 16’s Dynamic Island. However, the iPhone 16e incorporates the iPhone 16’s Action button and uses USB-C.

What the iPhone 16e doesn’t do is replace the third-generation iPhone SE in terms of price or size. At $599, it’s $170 more than the 64 GB iPhone SE and $120 more than the comparable 128 GB model. That’s a significant increase for the most affordable iPhone. Moreover, while the iPhone SE’s compact size made it popular among those with smaller hands and pockets, the iPhone 16e is significantly taller, wider, thicker, and heavier. Anyone moving from an iPhone SE will feel the difference.

In exchange for its higher price and larger size, the iPhone 16e delivers significantly more technology than the iPhone SE. It replaces Touch ID with Face ID, boasts a much larger, brighter screen, sports notably improved front and rear cameras, and is powered by an A18 chip that is 40% faster than the iPhone SE’s A15 Bionic and supports Apple Intelligence features. The Action button can be customized to perform nearly any function and will soon also provide access to Visual Intelligence. The iPhone 16e also offers satellite connectivity for Messages, Roadside Assistance, and Emergency SOS in areas without cellular coverage, and it can alert emergency services after a car crash. Finally, it’s even more water- and dust-resistant.

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However, it’s also worth comparing the iPhone 16e to the iPhone 16, which starts at $799. That $200 premium gets you a lot, including a brighter screen, the Dynamic Island instead of a notch, a Camera Control button, a more advanced dual-camera system featuring a 12-megapixel Ultra Wide camera, a slightly more powerful A18 chip, 25-watt MagSafe charging with support for MagSafe accessories, and Ultra Wideband for precise Find My locating. Additionally, the iPhone 16’s camera system provides macro and spatial photography, as well as video features like cinematic mode, action mode, spatial videos, and macro recording. It may also deliver better optical image stabilization.

The only area where the iPhone 16e outperforms the iPhone 16 is in battery life. In Apple’s benchmarks, the iPhone 16e provides 12% to 18% longer runtime. The enhanced endurance is partly due to the power efficiency of Apple’s new C1 wireless communications chip. Apple also said it redesigned the internals of the iPhone 16e to accommodate a larger battery. The longer battery life may be especially welcome for those who expect to keep their iPhones for years.

Apple’s new C1 chip is a big deal, and the company wants to use it in future iPhone models to improve battery life and wireless performance. However, it’s worth keeping in mind that the C1 may suffer teething pains that Apple will address in software updates. Although Apple undoubtedly believes the C1 will work well, there’s no telling what will happen in the real world, and the company’s engineers may need to tweak it to address performance or reliability issues.

If you’re in the market for a new iPhone, what should you choose? The iPhone 16e is the best option for those on a tight budget since it’s the most affordable. (Last year’s iPhone 15, which is still available, starts at $699 and doesn’t support Apple Intelligence.) However, if you can afford that extra $200, the iPhone 16 is significantly more capable thanks to its superior rear camera system, Camera Control button, MagSafe compatibility, and Dynamic Island. For all the differences, check Apple’s iPhone comparison tool.

Finally, those seeking a smaller, lighter iPhone are out of luck. Their best hope lies with the rumored iPhone 17 Air, which is expected to arrive in September and could be thinner and lighter while maintaining the same height and width.

(Featured image by Apple)


Social Media: Apple has unveiled the iPhone 16e for $599 and discontinued the iPhone SE and iPhone 14. It’s much more capable than the models it replaces, but the iPhone 16 may be worth $200 more. Read our buying advice here:

Apple Invites Simplifies Social Event Planning

Apple has launched the new Apple Invites iPhone app for planning social events with friends and family. Apple Invites requires iOS 18 on the iPhone, and you can also use it at iCloud.com/invites on the Mac and iPad. Event creation is limited to iCloud+ subscribers (those who pay for extra iCloud storage), but anyone can RSVP for an event, even if they don’t have the app, an Apple Account, or an Apple device. Creating an event is straightforward: simply name the event, set a date and optional time, specify a location, add a description, and pick a background. You can then invite people directly or by sharing a public link. Guests can RSVP whether they’re attending, not attending, or are unsure, and they can change their name and provide a custom response. Apple Invites may not change the world, but it’s a nice alternative to ad-infested invitation services.

(Featured image by iStock.com/Jacob Wackerhausen)


Social Media: The new Apple Invites app for iPhone simplifies inviting friends and family to social events for iCloud+ subscribers. Anyone can RSVP, even if they don’t use Apple devices.

Apple Brings Back the Calculator App’s Repeat Feature

In iOS 18, iPadOS 18, and macOS 15 Sequoia, Apple removed a standard feature of the Calculator app that allowed users to press the = button multiple times to repeat the last mathematical operation. Following user complaints, the company reinstated this feature in iOS 18.3, iPadOS 18.3, and macOS 15.3. Now, to calculate the compound interest from investing $1,000 at 5%, you can multiply 1000 by 1.05 and press = repeatedly to see how your investment would grow. (To open the history sidebar on the Mac, choose View > Show History; on the iPhone, tap the hamburger button in the upper-left corner.)

(Featured image by iStock.com/drasko)


Social Media: Did you know that Apple’s Calculator app can repeat the last operation when you press = multiple times, which is helpful for tasks like calculating compound interest? Although this feature had briefly disappeared, it’s back now.

iOS 18 and iPadOS 18 Offer Better PDF Handling in Mail

You can now work directly with PDFs received in the Mail app using a little-known feature in iOS 18 and iPadOS 18. Tap a PDF attachment in a message and use the Markup and Form Fill buttons at the bottom to access the PDF markup and filling tools. After modifying your PDF, tapping the Done button gives you options for what to do with the PDF: include it in a reply, create a new message with it, save it to Files, or discard the changes.

(Featured image by iStock.com/chanakon laorob)


Social Media: Have you ever needed to sign or annotate a PDF you received in the Mail app on your iPhone? With iOS 18 and iPadOS 18, you can manage PDFs directly in Mail. Once you’re finished, you can attach the modified PDF to a reply or a new message.

For Moments of Joy, Use watchOS 11’s Photos Watch Face

We’re taking a brief break from helping you become more productive to recommend a feature that could spark moments of joy for Apple Watch users. In watchOS 11, the new Photos watch face can display a photo from a shuffled set of images each time you raise your wrist (or tap the screen). Like the Lock Screen customization feature on the iPhone and iPad, the Photos face can dynamically select images of your favorite people, nature, and cities from your photo library. (You can also choose photos manually.) The time appears in an appropriate spot and size. Before the Photos face, we often relied on the complication-heavy Modular face, but we now find being surprised by lovely images from our photo library to be delightful. To add the Photos face to your Apple Watch, open the Watch app on your iPhone, tap Face Gallery, and tap the Photos face. Then, choose where the content will come from, select the time size, and add any desired complications. Once it’s on the Apple Watch, you can tweak style settings there too.

(Featured image by Adam Engst)


Social Media: Let’s take a step back from how technology can enhance productivity to appreciate watchOS 11’s new Photos watch face. The way it unearths photos from your photo library on every wrist raise is delightful.

When Purchasing a Fireproof Safe, Pay Attention to the Details

The devastating losses caused by the Los Angeles wildfires have underscored the need to protect data from catastrophic events. A traditional offsite backup—periodically moving a hard drive to another location—might not have sufficed in areas affected by wildfires, where many structures were destroyed. An online backup using a service like Backblaze or CrashPlan is often a better solution, although it can become costly for multiple Macs, and some individuals and organizations are uncomfortable storing their data online, even with encryption.

What about a safe? Would storing one or more backup drives in a safe provide adequate protection? Possibly, but the details are critical. Some safes are designed solely to guard against theft, focusing on preventing thieves from opening the door. However, paper ignites at 451ºF (it chars around 387ºF), and most house fires reach temperatures between 800ºF and 1200ºF, so you may think that all you need to do is look for a “fireproof” safe. That’s a good start, but paper is actually much more resilient than magnetic and optical media.

Fireproof safes come with ratings that indicate the internal temperature they can maintain, with the most common being:

  • Class 350: Safes maintain an internal temperature of 350ºF, suitable only for paper.
  • Class 150: Safes keep the interior below 150ºF, which should protect magnetic media.
  • Class 125: Safes maintain temperatures under 125ºF, appropriate for optical media.

It is also important to determine how long the safe can maintain that temperature. Generally speaking, a fireproof safe is rated for 1 or 2 hours, indicating it can maintain the specified internal temperature for at least that duration. Time ratings represent minimums, not maximums, so the actual protection time may be longer.

In most cases, the protection time is likely to be longer. That’s because safes are tested in furnaces at temperatures that can be two to three times hotter than the average house fire. For example, Underwriters Laboratory (one of several independent testing labs) conducts tests at 1700ºF or 1850ºF. Additionally, while a house fire may burn for several hours, the average fire will consume everything near the safe within 20 minutes and then move on.

Wildfires are a different story. In extreme conditions, wildfire temperatures can range from 1500ºF to 2200ºF, approaching or exceeding the testing conditions. Wildfires also last longer, so a safe in a destroyed building may remain in embers for hours or even days before it can be recovered.

While temperature over time is the main factor to consider when researching a fireproof safe, also look for two other variables being mentioned as well:

  • Water resistance: Where there’s fire, there’s usually water. Thousands of gallons of water, some of which will undoubtedly affect the safe. Not all fireproof safes are waterproof, so verify whether a specific safe can withstand being doused by firefighters.
  • Impact protection: If the floor collapses, a safe on an upper story could fall a considerable distance. If you are considering such a location, ensure the safe can withstand the impact. To simulate realistic fire conditions, the test may involve withstanding a 30-foot drop onto a concrete floor, followed by reheating.

Finally, remember that if your safe is in a fire, the heat will cause its insulation to swell up, rendering the lock useless, regardless of its type. Typically, you will need to hire a locksmith to access the safe using instructions from the manufacturer.

If you’re going to trust your data to a fireproof safe, do your research to ensure that whatever you buy will meet your needs for fire, water, and impact protection. It won’t be cheap—depending on the size and other factors, a good fireproof safe can cost many hundreds or even thousands of dollars. However, this is one area where you definitely shouldn’t cut corners.

(Featured image based on originals by iStock.com/phive2015 and Hanna Plonsak)


Social Media: If the wildfires in Los Angeles have you considering a fireproof safe to safeguard backups and important documents, make sure to research temperature ratings over time and be mindful of water and impact resistance.

Text Replacements Not Working on the Mac? Check This Setting

Apple provides a handy ecosystem-wide feature that replaces a typed abbreviation—say “eml”—with text you specify, like your email address. (Seriously, copy that one so you don’t have to type your email address repeatedly.) These automatic text replacements sync via iCloud so you can use them on the Mac, iPhone, and iPad. Find them on the Mac in System Settings > Keyboard > Text Replacements and on the iPhone and iPad in Settings > General > Keyboard > Text Replacement. They’re great, but it can be mysterious when they stop working on the Mac. The culprit? A menu item being turned off. So, if text replacements aren’t working in a particular app, choose Edit > Substitutions > Text Replacement to turn them back on.

(Featured image by iStock.com/tookitook)


Social Media: Apple’s built-in text replacement feature expands a short abbreviation you type into something longer, but a simple menu option can prevent it from working in a Mac app. Here’s how to fix it.

Add Weather to Your Mac’s Menu Bar with This Sequoia Tip

In macOS 15.2 Sequoia, Apple added the option to display the current weather conditions in the menu bar but hid the switch deep in the bowels of System Settings. To turn this option on, open System Settings > Control Center, scroll to the bottom, and in the Menu Bar Only section, for Weather, choose Show in Menu Bar. A new item with the current conditions at your location will appear in the menu bar; click it to see the forecast and access other locations in Apple’s Weather app.

(Featured image by iStock.com/trangiap)


Social Media: In macOS 15.2 Sequoia, you can display the current weather conditions in your Mac’s menu bar. Here’s how to enable that feature.

How to Convince Microsoft Office Apps to Save Files on Your Mac

By default, Microsoft Office apps—Word, Excel, and PowerPoint—try to save files on Microsoft OneDrive as a way of promoting the company’s cloud storage. If that’s undesirable, you can easily keep your files locally on your Mac or in a different cloud storage location. In the Save dialog, click the On My Mac button to switch to a standard Save dialog showing all your other storage options. There’s no way to set On My Mac as the default location, but the Save dialog automatically remembers your last saved location. That should be sufficient most of the time, although it’s not unheard of for an Office update to flip the Save dialog back to OneDrive.

(Featured image based on an original by iStock.com/pzAxe)


Social Media: Microsoft Office apps save documents in the cloud-based OneDrive by default, but you can easily switch to saving files elsewhere. The apps generally remember your change but may forget after an update.