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Keep Sensitive Data Private by Disabling AI Training Options

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Most AI chatbots, including ChatGPT, Claude, and Google’s Gemini, let you control whether your conversations will be used to train future models. While allowing this could improve the AI, it also means that sensitive business information and intellectual property could become part of the chatbot’s training data. Once data is incorporated into AI training, it likely can’t be removed. Even with training disabled, you should be cautious about sharing sensitive business details, trade secrets, or proprietary code with any AI system. To reduce risks, disable these training options:

  • ChatGPT: Go to Settings > Data Controls and turn off “Improve the model for everyone.”
  • Claude: Navigate to Settings > Privacy and disable “Help improve Claude.”
  • Gemini: Visit the Your Gemini Apps Activity page and turn off Gemini Apps Activity.
  • Meta AI: Avoid it entirely, as it doesn’t allow you to opt out of training.

(Featured image by iStock.com/wildpixel)

Social Media: Don’t let sensitive business data become part of AI training sets. Here’s how to turn off training options in popular AI chatbots to protect your company’s information.

Ten Tips for Making the Best Use of AI Chatbots

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Since ChatGPT launched in late 2022, people have been using AI chatbots to brainstorm, speed up research, draft content, summarize lengthy documents, analyze data, assist with writing and debugging code, and translate text into other languages. Recently, the major chatbots have gained Web search capabilities, allowing them to access live information beyond their training model data.

Using a chatbot effectively requires new approaches to thinking and working, especially when it comes to searching for information. Just as with a human assistant, you need to play to their strengths when figuring out the best ways to get the results you want. Incorporate these tips into your chatbot conversations, and you’ll see significantly better outcomes.

  1. Be specific and complete: Decades of search engine use push us toward short, focused search phrases with keywords that will appear in the results. In contrast, chatbots thrive on specificity and detail. For instance, prompting a chatbot with “iCloud photos syncing” won’t generate nearly as useful a response as “Tell me what might prevent iCloud from syncing photos between my Mac and iPhone.” Also, don’t shy away from negative prompting—tell the chatbot what not to include or consider in its response. You can even be specific about formatting the output as a bullet list, table, or graph.
  2. Every prompt is a conversation: We are accustomed to standalone searches, where, if the search fails, you must start over. You’ll achieve much better results with chatbots if you consider everything a conversation. Even responses to specific, detailed prompts may not fully address your question or could lead you to think of additional ones. Ask follow-up questions, clarify what you want to find out or accomplish, provide feedback, or redirect the conversation as needed. (For the ultimate chatbot conversational experience, try voice mode in the ChatGPT or Claude apps, where they talk back to you. It’s excellent for capturing ideas, refining your thinking, or just doing a brain dump.)
  3. Edit your last prompt: If the most recent response from a chatbot is entirely unsatisfactory, you may have better luck editing and resubmitting it rather than informing the chatbot that it has made a mistake. There’s usually an edit link or pencil button that appears when you hover over it.
  4. Context can help: Most chatbots maintain libraries of previous conversations, allowing you to search through them to find old ones easily. Because chatbot responses improve with more context, it can be helpful to return to one of those conversations when you want to explore that topic further. Similarly, if you’re asking a chatbot to create something similar to something you’ve already done, provide the previous work as an example.
  5. Ask it to role-play: Another way to increase context is to ask the chatbot to “act as” a particular type of professional, such as an editor, coach, marketer, or software developer. In essence, you’re asking the chatbot to respond in the context of a certain role. Conversely, it can be helpful to ask it to tailor its response as if you were a high school student, someone with a basic understanding of the topic, or an expert in the field.
  6. Know when to start over: Although context is key, chatbots have a limited memory, so long conversations can overwhelm what’s called the “context window.” If you notice the chatbot hallucinating, starting to repeat itself, or going off into the weeds, try saying, “Please summarize what we’ve discussed in a prompt I can use to continue working on this topic.” Then, copy that prompt into a new chat before continuing the conversation.
  7. Force Web searches as necessary: Most chatbots make it explicit when they are searching the Web, which means you can also tell when they aren’t searching and are thus relying on potentially outdated training data. If you want to ensure that you’re getting the latest information, tweak your prompt to start with something like “Search for…”
  8. Test its limits: Since every chatbot response is based on just what you say in the prompt, it won’t necessarily go as deep as you would like. Try asking it to critique its own output, generate multiple options, or present the best argument for different perspectives. You can even request it to be more cautious or more creative. It’s fine to challenge a chatbot in ways that would be socially inappropriate with another person.
  9. Save and reuse effective prompts: When you identify prompts that work particularly well for recurring tasks—such as generating meeting summaries, analyzing data, or drafting specific types of content—save them for reuse so you don’t have to start over each time.
  10. Don’t believe everything you read on the Internet. While chatbots are incredibly confident and often truly astonishing in what they can produce, it’s your responsibility to verify important facts and details (just as with human-created information, which isn’t necessarily any more trustworthy). The statistical models they use can lead to completely fabricated information. Although this is less true with Web searches, even there, they can combine information in ways that simply aren’t accurate.
  11. Try deep research: Bonus tip! Many chatbots offer a so-called deep research mode, which allows the chatbot to go off for 5 or 10 minutes to gather information, analyze it over multiple steps, and produce a much more comprehensive response. Deep research is too slow for a conversation, but it can provide a good foundation when you’re exploring a new topic that requires a lot of detail.

While AI chatbots are powerful tools, they work best when you think of them as collaborative partners rather than magical solutions. The key is experimentation—try different approaches, refine your prompting style, and don’t hesitate to push the limits of what they can do. Start with these fundamentals, but remember that becoming proficient is an ongoing process.

(Featured image by iStock.com/Memorystockphoto)

Social Media: Getting the most out of ChatGPT and Claude requires a different approach than using a traditional search engine. Learn ten essential tips for better prompting, from being conversational to leveraging context and even role-playing.

What You Can Do with the December Wave of Apple Intelligence Features

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The first set of Apple Intelligence features appeared in macOS, iOS, and iPadOS in October. Apple has now debuted the second set in the December releases of macOS 15.2 Sequoia, iOS 18.2, and iPadOS 18.2. Apple still considers them to be in beta, which is a nice way of saying that they may not work perfectly. However, they usually do what they promise.

Remember, Apple Intelligence features work only on a Mac with Apple silicon, an iPad with an A17 Pro or M-series chip, or an iPhone 15 Pro or any iPhone 16. Intel-based Macs and older iPhones and iPads can’t play. If you’ve been holding off on upgrading, this is a fine time to make the jump. Regardless, you must turn on Apple Intelligence, which you do on the Mac in System Settings > Apple Intelligence & Siri and in Settings > Apple Intelligence & Siri on the iPhone and iPad.

What can you look forward to with this second set of Apple Intelligence features?

Image Playground Helps Make Fun Images

With Image Playground, Apple is dipping its toe into AI-driven image generation. The standalone Image Playground app lets you create amusing images with text descriptions, either starting from scratch or from a photo. You can choose from two styles: Animation, which Apple describes as “a modern 3-D animated look,” and Illustration, which “offers images with simple shapes, clear lines, and colorblocking.” (A third Sketch style will appear in a future release, and you can use ChatGPT in Writing Tools to create images in many other styles.) You can also create images directly in Messages, Freeform, Keynote, and other apps.

Once you’ve entered a few words of description or selected a person, you can embellish the image by tapping the buttons for suggested themes, costumes, accessories, and places. Each addition causes Image Playground to generate a new image, and swiping left on that image pushes it to try again. Tap the ••• button to save or share an image you like. Saved images become available on all your devices.

Genmoji Spice Up Chats on the iPhone

Less ambitious but potentially more fun are Genmoji, which are custom emoji that you create with text descriptions. Want to emote about the cold to a fellow musician? Create an emoji featuring two cellos wearing scarves.

To do this, switch to the emoji keyboard, tap the Genmoji button to the right of the search field, and describe your desired emoji. As with Image Playground, you can keep swiping left on the generated image to create more variations. When you get what you like, tap it to insert it into your chat or document.

Remember that a single emoji sent by itself in Messages is quite large; two or three emoji are medium-sized, and inserting any more than that or adding text causes them to display at the smallest size.

Created Genmoji are added to your emoji collection on all your devices, but they’re actually stickers. You can remove them by tapping the ⊕ button in Messages, tapping Stickers, and using touch-and-hold on a Genmoji to access the Remove button. You can’t create Genmoji in macOS right now, but Apple has promised that feature for a future release.

Image Wand Cleans Up Apple Pencil Sketches

In iPadOS 18.2, the Notes app now offers an Apple Intelligence-powered Image Wand tool for those taking notes with an Apple Pencil. Make a rough sketch with your Apple Pencil, select Image Wand, draw a circle around your sketch, and Image Wand will turn it into a polished image. If your circle also contains text, Image Wand considers it when building the final image.

Visual Intelligence Explains What You See

When you upgrade to iOS 18.2 on an iPhone 16, the Camera Control button gains a new capability: Visual Intelligence. Press and hold it (whenever the Camera app isn’t already open, since that will trigger video recording), and Visual Intelligence presents Ask and Search buttons on either side of the shutter button. Tapping Ask causes ChatGPT to describe the image and lets you pose follow-up queries, and tapping Search performs a Google reverse image search; tap any of the results to load it. (If you can’t immediately tap Ask or Search, press the Camera Control button again or tap the shutter button to freeze the image temporarily.)

Siri Channels ChatGPT

Perhaps the most anticipated enhancement to Apple Intelligence is the integration of ChatGPT into Siri. Unfortunately, if your goal is to converse fluidly with ChatGPT, you may be better off using OpenAI’s ChatGPT app, perhaps triggered by the Action button or a widget. The problem is that unless you explicitly direct a Siri query by starting with “Ask ChatGPT,” Siri may try to answer with its own Web search or trigger a command, leading to inexplicable and unhelpful responses. Even when you get Siri to ask ChatGPT for a response, there’s no option to have it read back to you aloud, as with ChatGPT’s Advanced Voice Mode.

If you want to use ChatGPT through Siri, turn the feature on in Settings > Apple Intelligence & Siri > ChatGPT. While you’re there, you’ll probably want to turn off Confirm ChatGPT requests, which otherwise ask if you want to use ChatGPT every time it comes up. Although it may not be obvious, once you’re in a conversation with ChatGPT, you can keep talking as long as the Siri animation continues around the edge of the screen. Unfortunately, you cannot scroll back to any previous response while Siri is channeling ChatGPT; for full transcripts, you must revert to the ChatGPT app or website.

ChatGPT Enhances Writing Tools

The final place ChatGPT appears in Apple Intelligence is in Writing Tools, which may be more useful than its Siri integration. The new Compose option leverages ChatGPT to generate content wherever you’re writing, and you can also use it to create images using ChatGPT’s image-generation capabilities. Writing Tools also now allows users to request their own changes to selected text (including recasting it as a haiku, for example) instead of relying solely on the canned options to make the text friendlier, more professional, or more concise.

To do this, bring up Writing Tools in any app (by choosing Edit > Writing Tools > Show Writing Tools or Control-clicking selected text and choosing from the Writing Tools menu). Tap Compose and describe what you want ChatGPT to create. If it’s not quite what you want, which is likely, keep asking for refinements or go in a different direction.

What’s Next for Apple Intelligence?

Although this second wave of Apple Intelligence features largely fulfills Apple’s main promises, a few major additions remain for 2025. Most notable are significant changes to Siri that will enable it to take your personal context—your email, messages, and photos, for instance—into account. Siri will also gain onscreen awareness to include what you see in its responses. Finally, Apple is giving Siri access to hundreds of new actions in Apple and third-party apps, which should make it more capable of acting on your behalf. The other notable upcoming change is Priority Notifications, which will evaluate the notifications from all your apps and help you focus on the most important ones.

We also hope Apple will continue to refine and improve the existing Apple Intelligence features. While they’re well integrated into the overall Apple experience, they seldom measure up to ChatGPT, Claude, Gemini, and other leading AI systems.

(Featured image by Apple)

Social Media: We look at the latest wave of Apple’s AI features and help you start using them for discussions with ChatGPT, creating images, making custom emoji, learning about your environment, and more.

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