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Text Replacements Not Working on the Mac? Check This Setting

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Apple provides a handy ecosystem-wide feature that replaces a typed abbreviation—say “eml”—with text you specify, like your email address. (Seriously, copy that one so you don’t have to type your email address repeatedly.) These automatic text replacements sync via iCloud so you can use them on the Mac, iPhone, and iPad. Find them on the Mac in System Settings > Keyboard > Text Replacements and on the iPhone and iPad in Settings > General > Keyboard > Text Replacement. They’re great, but it can be mysterious when they stop working on the Mac. The culprit? A menu item being turned off. So, if text replacements aren’t working in a particular app, choose Edit > Substitutions > Text Replacement to turn them back on.

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Social Media: Apple’s built-in text replacement feature expands a short abbreviation you type into something longer, but a simple menu option can prevent it from working in a Mac app. Here’s how to fix it.

Add Weather to Your Mac’s Menu Bar with This Sequoia Tip

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In macOS 15.2 Sequoia, Apple added the option to display the current weather conditions in the menu bar but hid the switch deep in the bowels of System Settings. To turn this option on, open System Settings > Control Center, scroll to the bottom, and in the Menu Bar Only section, for Weather, choose Show in Menu Bar. A new item with the current conditions at your location will appear in the menu bar; click it to see the forecast and access other locations in Apple’s Weather app.

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Social Media: In macOS 15.2 Sequoia, you can display the current weather conditions in your Mac’s menu bar. Here’s how to enable that feature.

How to Convince Microsoft Office Apps to Save Files on Your Mac

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By default, Microsoft Office apps—Word, Excel, and PowerPoint—try to save files on Microsoft OneDrive as a way of promoting the company’s cloud storage. If that’s undesirable, you can easily keep your files locally on your Mac or in a different cloud storage location. In the Save dialog, click the On My Mac button to switch to a standard Save dialog showing all your other storage options. There’s no way to set On My Mac as the default location, but the Save dialog automatically remembers your last saved location. That should be sufficient most of the time, although it’s not unheard of for an Office update to flip the Save dialog back to OneDrive.

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Social Media: Microsoft Office apps save documents in the cloud-based OneDrive by default, but you can easily switch to saving files elsewhere. The apps generally remember your change but may forget after an update.

Control Window Tiling in macOS 15 Sequoia

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One of macOS 15 Sequoia’s most noticeable additions is a new form of window tiling. Drag a window to the menu bar to expand it to fill the screen, to the left or right edge to resize it to half the screen, or to a corner to resize it to that quarter of the screen. As you drag, a white outline shows what will happen when you drop the window. Unfortunately, accidentally invoking window tiling can be surprising and disruptive. The easiest way to ensure that dragging windows tiles them only when you want is to open System Settings > Desktop & Dock, scroll down to the Windows section, and turn off “Drag windows to screen edges to tile” and “Drag windows to menu bar to fill screen.” The important setting to leave turned on is “Hold Option key while dragging windows to tile” because from now on, your windows will tile only when you Option-drag them.

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Social Media: Those who are disconcerted by dragged windows suddenly resizing accidentally in macOS 15 Sequoia, take note: you can tweak settings to make Sequoia’s new window tiling feature activate only when you want.

Don’t Listen to Anyone Who Tells You to Drag a Text File into Terminal

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In macOS 15 Sequoia, Apple made it more difficult to bypass Gatekeeper to run apps that aren’t notarized. (Notarization is one of the ways Apple ensures that apps distributed outside the Mac App Store are unmodified and free from malware.) Cybercriminals have responded to this increase in security with a new social engineering attack. They provide the victim with a disk image, ostensibly to install some desired piece of software, instructing the user to drag a text file into Terminal. Doing so executes a malicious script that installs an “infostealer” designed to exfiltrate a wide variety of data from your Mac. The simple advice here is to treat any guidance to drop a file into Terminal with extreme suspicion—no legitimate software or developer will ever ask you to do that.

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Social Media: Thing #17 to never do: Follow instructions to drop a text file into Terminal. It’s a great way to install malware and let cybercriminals steal your passwords, financial information, and more.

Apple’s Tips App Provides Extensive User Guides and Helpful How-Tos

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Apple has included the Tips app with the iPhone and iPad since iOS 8 in 2014 and on the Mac since macOS 10.14 Mojave in 2018. Initially, it didn’t contain much useful content, and many longtime users ignored it. However, Apple has significantly increased the amount of information in Tips over time, adding device-specific tips, full device and app user guides, highlights of new features, and more. Many tips even include short demonstration videos. Tips is worth exploring or referring to the next time you have a question. Be sure to encourage anyone you know who’s new to the iPhone, iPad, or Mac to take a look—it even helps them practice key gestures!

(Featured image by Adam Engst)

Social Media: If you haven’t explored Apple’s Tips app on the iPhone, iPad, or Mac recently, check it out. Apple has added a lot more content, including device and app user guides, highlights of new features, and interactive practice guides.

Reveal Mac Window Proxy Icons Permanently with This Setting

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We’re big fans of the Mac’s window proxy icons, those little icons that appear in window title bars next to the filename. They’re not just cosmetic—you can use them just like the Finder icon for the open document. You can drag one to Mail to attach the document to a message, to a Web browser to upload it, or to any other location you can drag a document’s icon in the Finder. You can also drag a proxy icon for a folder from the title bar of its Finder window to Open and Save dialogs to navigate to the folder. In macOS 11 Big Sur, Apple hid the proxy icon until you moused over the filename, but starting in macOS 12 Monterey, the company provided an option to show them all the time. To enable it, select System Settings > Accessibility > Display > Show window title icons.

(Featured image by Adam Engst)

Social Media: People who like using the Mac’s window proxy icons (and if you don’t know about them, you should!) can make them visible at all times with an option deep within System Settings. Here’s how to find it and what you can do with proxy icons.

Energy Saver Can Shut Down Your UPS-Equipped Mac in a Power Outage

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An uninterruptible power supply, or UPS, provides essential protection from power surges, spikes, brownouts, and outages. But if you’re not at your Mac when the power goes out, the UPS may run out of battery before you (or the power) return. Happily, if you connect your Mac to your UPS with a USB cable, macOS can detect the outage and shut your Mac down safely, regardless of what else is happening. Make sure open documents are saved whenever you step away from your Mac, or you could lose changes. In System Settings > Energy Saver > UPS Options, you can trigger the shutdown in three ways: after using the UPS battery for a specified amount of time, when the time remaining on the UPS battery hits a specific number, or when the UPS battery level drops below a particular percentage. There’s no harm in setting all three. Remember that it can take a minute or two for your Mac to shut down, so err on the short side for safety’s sake. Apple supports most UPS models from major manufacturers such as APC, CyberPower, and Tripp Lite.

(Featured image by Adam Engst)

Social Media: If you connect your Mac to your UPS with a USB cable, you can use Energy Saver to shut your Mac down automatically in the event of a power failure… before the UPS battery runs out.

Set macOS to Require a Password after Screen Saver Start or Display Sleep

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Although paying attention to online security is of primary importance, don’t forget local security. You don’t want to go out for lunch and let someone wandering by your office poke through your email, messages, photos, and private files. To ensure this doesn’t happen, set your Mac to start the screen saver or sleep the display after a few minutes (on a laptop, just close the lid), and then set “Require password after screen saver begins or display is turned off” to a short duration. We recommend 1 or 5 minutes, though you can adjust to balance inconvenience against security. To eliminate the fuss almost entirely, use Touch ID or an Apple Watch to unlock your Mac without having to type your password.

(Featured image based on an original by iStock.com/Armastas)

Social Media: Don’t forget about local security on your Mac. Make sure to require a password shortly after the screen saver starts or the display sleeps to prevent people from riffling through your email, photos, messages, and more.

Missed an Alert? Check Notification Center

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iOS, iPadOS, and macOS all let you specify whether any given app should show no notifications, temporary banners, or persistent alerts: look in Settings > Notifications and System Settings > Notifications. Temporary banners appear briefly and then automatically disappear, which is appropriate for notifications requiring no acknowledgment. But what if you see a temporary banner only as it’s disappearing and can’t read it in time? You can find a historical list of notifications in Notification Center. To open it from the Lock Screen on an iPhone or iPad, swipe up from the middle of the screen. From any other screen, swipe down from the center of the top of the screen. On the Mac, click the date and time in the upper right corner. If your Mac has a trackpad, you can also swipe with two fingers from the right edge.

(Featured image based on an original by iStock.com/Shutthiphong Chandaeng)

Social Media: If a temporary banner disappears from your iPhone, iPad, or Mac before you have a chance to read it, you can find it in Notification Center.