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Where to Check macOS, iOS/iPadOS, and iCloud Storage Status

There’s little more frustrating than running out of space, which always seems to happen at just the wrong time. Luckily, Apple makes it easy to check any time, before it becomes a problem. On the Mac, choose About This Mac from the Apple menu and click Storage. On an iPhone or iPad, navigate to Settings > General > iPhone/iPad Storage. For iCloud, you can look in either System Preferences > Apple ID on the Mac or in Settings > Your Name > iCloud > Manage Storage on an iPhone or iPad. Once you know how much space is consumed by what, you can more easily clear unnecessary data.

(Featured image by iStock.com/alphaspirit)

Two Important Tips for External Storage Devices

It’s tempting to think that most external storage devices—whether simple hard drives or more complicated network-attached storage (NAS) units—are relatively similar because they all do roughly the same thing. However, a recent problem with older Western Digital My Book Live NAS devices highlighted that there can be large differences. In that case, hackers figured out how to cause a factory reset that wiped the entire drive of all files. (If you have one, note that Western Digital recommends disconnecting it from the Internet immediately.) Two tips: Although no one could have anticipated this particular problem, ask us before buying external storage because we may be able to recommend known good products or warn you away from sketchy manufacturers. Also, if you store unique data on an external drive, you must back up that drive just like your Mac’s internal drive or risk losing everything, like these My Book Live owners did. Backup, backup, backup!

(Featured image by Western Digital)

Reclaim Local Storage Space by Removing iCloud Drive Downloads

With iCloud Drive, Apple provides an Optimize Mac Storage checkbox that, when checked, stores the full contents of iCloud Drive on the Mac only if there’s enough space. However, you may wish to recover local storage space without selecting that option—luckily, that’s easy to do. Open iCloud Drive in the Finder, Control-click a file, and choose Remove Download. The file remains in iCloud Drive, and if you need it locally, you can click the cloud icon next to its name to download it. If you’re not sure which files in the iCloud Drive window occupy the most space, choose View > As List, and then click the Size column so the largest files sort to the top (click again if they’re sorting to the bottom).

(Featured image based on originals by Denny Müller on Unsplash and Mahir Uysal on Unsplash)

Recover Drive Space by Deleting Old and Unnecessary iOS Device Backups

If you’ve been good about backing up your iOS devices to iTunes on your Mac or to iCloud, give yourself a gold star! Both backup destinations are fine, but there’s one potential downside to iTunes backups: they can consume a lot of space on your Mac’s drive. In iTunes, go to iTunes > Preferences > Devices, where you’ll see all the iOS device backups that iTunes has stored. If there are multiple older backups or any for devices you no longer own, you can get rid of them. Control-click the offending backup, and choose Delete. Or, if you want to check how large a backup is first, instead choose Show In Finder, and then in the Finder, choose File > Get Info. When you’re ready, move the selected backup folder to the Trash.

How to Recover Space by Offloading Unused Apps in iOS 11

Running low on space on your iPhone or iPad in iOS 11? This problem may be easier to deal with than you expect because Apple has added a quick way to free up storage space by removing unneeded apps. Go to Settings > General > iPhone/iPad Storage, where you’ll see a Recommendations section. This section may include an option to Offload Unused Apps with an estimate of how much space you could save. Tap Enable to allow iOS to remove apps that you haven’t launched in a while—this happens only if you’re low on space. iOS preserves any documents or data associated with the offloaded app, and the app’s icon remains on the Home screen, with a cloud badge. Tapping the app icon reloads it from the App Store, assuming it’s still available. If you find yourself waiting for apps to reload often and you can clear space in other ways, you can disable the feature in Settings > iTunes & App Store > Offload Unused Apps.